Complete Solution To Save Mac Outlook Emails As PDF File

“In my 2016 version of Outlook for Mac, I recently received some emails from one of our company’s clients. I wish to make these emails or the documents read-only because they contain the most important information about my organization. I’m not sure how to save Outlook emails as PDFs on a Mac, though. If my email attachments can also be kept, I’ll be satisfied. Can somebody provide me with a suggestion for how to save outlook emails as PDF File? I’m grateful.”

I recently came across the aforementioned question on one of the top forums. As a result, learn that a large number of customers are looking for ways to save their Outlook emails as PDF files but have not yet discovered a reliable or accurate solution. Consequently, Users will learn about the best manual and automated methods through this post. Depending on the situation, they can select any of the several methods.

Benefits To Save Mac Outlook Emails As PDF Files

  • Electronic papers are shown in PDF files, which are independent of the operating system, software, and hardware.
  • A free alternative to Outlook is PDF.
  • By securing the user- and owner-level passwords, users may protect their PDF files.
  • Since the security options for PDF files can change, users can allow users to edit, print, etc.

How to Manually Save Outlook Emails as PDF?

Users have a variety of manual options at their disposal for converting emails from Outlook 2019/2016 to PDF on Mac. The risk of data loss when using these manual techniques is however very considerable.

These solutions are also extremely technical, making it challenging for non-technical consumers to understand them. You can still use the ways we’ve shown below to save numerous Outlook emails as PDF files on a Mac by following the instructions.

  1. Select the email you want to save as a PDF in Outlook.
  2. Right-click that email now and choose Print from the menu that appears.
  3. Select the PDF radio button, and then click Save as PDF. In your Mac, this will save Outlook emails as PDFs.
  4. Give the place where the PDF emails should be saved.
  5. The user can then navigate to the spot where they saved the PDF file.

The aforementioned method should only be used to export a small number of Outlook emails to PDF because it requires processing each email individually. However, it is advised to utilize any automatic software solution if you wish to save Mac Outlook emails as PDF file on a wide scale, as this will not be achievable using the manual way. Moreover, there is a potential of data loss and corruption, thus this technique is not 100% secure.

Automated Method to Save Mac Outlook emails as PDF file

Try Advik OLM to PDF Converter if you want to batch convert every Outlook mailbox to PDF without causing any data loss or damage. With the help of this software, Mac Outlook emails may be exported in bulk to formats like PDF, PST, MBOX, EML, and HTML.

It allows for large OLM file conversion without causing any sort of data loss. The tool offers a lot of advanced choices to adjust the PDF file margin, page layout, page size, bates number, and date stamp while exporting Mac Outlook emails into PDF format. Outlook OLM files from versions 2019, 2016, and 2011 are supported.

The brief article, it is covered how to save Outlook emails as PDF files on a Mac. Learn the steps here:

Step 1. To add the Mac Outlook OLM file, click the Add File button.

Step 2. Next, choose the PDF radio button. The user may optionally choose the option to maintain the folder hierarchy.

Step 3. The user can select the settings after selecting the Advance setting button in accordance with his or her needs. Select “Save” from the menu.

Step 4. After choosing where to send the files, click the Export option.

Step 5. A notice indicating the export procedure’s successful completion will show up.


We’ve covered how to save Outlook emails as PDFs on Mac in the article above, offering both manual and automatic methods. Any of the suggested solutions might be chosen by the users as they see fit. If a user decides to use a third-party application, they can test it out by downloading the above-recommended software’s free or trial version. Once they are satisfied with the tool, they can continue to buy the software so they can quickly convert several Outlook emails to PDF with attachments.

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